MINUTES OF THE MEETING OF THE REDHILL CC COMMITTEE 6th July 2017
held at Redhill and Reigate Golf Club, Pendleton Road, Redhill 7:30pm
1. Apologies for absence were received from
• Kimberley Anderson
• Adrian Webb
• Rick Gregory
• Richard Bacon
• Jonny Bradbourne
2. Approval of the minutes of the meeting held on 25th May 2017 were approved by the Chairman.
3. There we're no matters arising not otherwise dealt with on the agenda.
4. Club kit - Update
• The Chairman advised the meeting that the new kit would be delivered to Howard Dyson the
following Monday and that this would be put up on the website as soon as possible thereafter.
• We still need to set up a kit tab on the web site though in Andrew Murray’s absence this is
dependent on finding a new webmaster. This item remains unresolved.
• Current stock levels - report on sales of existing stock. PMN - the Chairman has written to
Howard Dyson asking him to provide monthly reports of current inventory and sales of the
remaining kit.
5. Chairman’s Business
• Discussion re taking space at Redhill Aerodrome
• Update on negotiations to date Progress was slow but the Chairman reported that in
his view the company was still keen to have us on site. PMN The agents for the
company has advised us that a Heads of Terms memorandum has been prepared for
approval by the CEO and once approved it would be forwarded onto RCC.
• Skills Development Sessions at Dunsfold Park.
• Dates in September and October have been offered. PMN These are each Saturday
commencing 2nd September through to and including 21st October barring 16th
September. A date should be selected and then publicised to the club.
• Guidance to ride leaders in the event of an accident.
• In the light of a serious accident to one of the club’s members (on a ride not
organised by the club) the committee discussed what guidance ride leaders and
others might be given. Mike Ormerod advised that the CTC produced such guidance
and it was felt a good idea that this should be distributed to all members. It was also
decided that in the event of an accident it would be best practice for the ride leader
to write a brief report to the committee so that any lessons could be learned and
passed on.
• British Cycling - changes to the constitution - update
• The chairman advised the committee that he would be attending a meeting of the SE
Regional Council of British Cycling that would be discussing its responses to a
number of constitutional changes it is proposing to its governance structure. He
invited other members to come too if they wished.
• Away weekend
• Six participants booked All arrangements were in place for the trip the following
weekend. PMN A report of the weekend was circulated in the weekly newsletter on
what was thought to be a very successful though at times damp weekend.
• Away Day
• Reflections These had already been published in an issue of the newsletter but to
summarise it is acknowledged that the rides were hard in climbing terms and this
legitimately put off the lower groups. A more forgiving route would be planned for
the next outing. A more direct way of publicising the event might encourage greater
participation though in fairness there was interest in principle from G2 and G3. An
earlier start to the day might mean that it could appeal to a larger number.
Notwithstanding the above it was felt to be a success and all the riders enjoyed
riding new routes on less congested roads.
• Face Book Page
• A meeting with Ryan Visser and Adrain Webb has still to be arranged. It is hoped that
one will be fixed w/c 22nd May This is still outstanding.
• Trophies
• Update on participation to date The Chairman circulated a table of participants and
times.
• Allocation to group outstanding This will be done before the close of the event at the
end of September
6. General Secretary’s Report
• Renewal of Annual Subscriptions
• Update - assumed complete Correct and will now be removed from the agenda.
• Date for Annual Dinner
• Booking made at Bletchingley GC A deposit has been paid in the sum of £350. The
Secretary advised that the dinner was likely to cost £30.95 per head (assuming a
minimum of 60 guests) and that the club should expect to subsidise some of the costs.
• It was agreed that the date needed to be publicised and that this would be posted on
the website and advertised in the newsletter.
• Guest speaker to be found - Chairman to contact Magnus Backstedtt
• Positive response in principle. Further details have been supplied but a response
is awaited. The Chairman is to chase this up.
• Suggestion for live music - Keith Christie’s band not available.
• The Secretary confirmed that the Golf Club had been booked for the AGM (cost
£150) to be held on 16th November and that sandwiches would be provided by the
club at a cost of £5.95 per head.
7. Treasurer’s Report
• In the Treasurer’s absence it was recorded that the club has some £19,000 in the bank.
8. MTB Secretary’s Report
• The MTB section were finding it hard to find ride leaders just at the moment.
• The Secretary enquired whether the club was prepared to extend the training fund to allow
another three sessions to be offered to the members. These had proved very popular and there
was clear demand for more. The Committee agreed to fund up to £1,000 for three sessions.
• The Secretary also reported that they were looking to find at least one racer within the group
who could take advantage of the racing fund.
9. Press and Publicity Report
• Mike Ormerod circulated a copy of a recent press story published in the Surrey Mirror.
• Everyone was encouraged to think about stories that could be written up on the website or
published in the press.
10. Road Events Secretary’s
• Denby Duels In Rick Gregory’s absence there was no specific report but it was understood
that all was in hand for this event.
11. MTB Events Secretary’s Report
• There was nothing to report
12. Road Race Secretary’s Report
• Henry Hunter reported that the next race to be organised was to be held on 13th August. All the
preliminary arrangements were in place and the only major hurdle was to secure the necessary
number of volunteers. In addition he reported that unfortunately he’s not be in the country at
the time and the Chairman agreed to run the event in his absence.
13. TT Race Secretary’s Report
• Update on the Horne series
• Procurement of equipment
• In Jonny Bradbourne’s absence there was no report but anecdotally the series was going well
and that the number of RCC participates was encouraging.
14. Any other business.
• Bryan and Heidi Strapp advised the committee that they would be emigrating to the USA for a
period of three years from September. The committee unanimously passed their thanks to them
both for their contribution to the club and wished them all the very best for the future.
15. Dates of the next meetings
• Thursday 17th August to confirm that this will be cancelled. Confirmed
• Thursday 21st September
Provisional future dates
• AGM in November confirmed to be held one 16th November
• Thursday 7th December