MINUTES OF THE MEETING OF THE REDHILL CC COMMITTEE 25th May 2017 held atRedhill and Reigate Golf Club, Pendleton Road, Redhill7:30pm
1. Apologies for absence were received from Adrain Webb and Jonny Bradbourne
2. The minutes of the meeting held on 12th April 2017 were approved.
3. There were no matters arising not otherwise dealt with on the agenda.
4. Club kit - Update from Howard Dyson
• The new site is up and running
• Designs are being finalised with Endura
• Expected date of delivery to be advised
• We still need to set up a kit tab on the web site though in Andrew Murray’s absence this is
dependent on finding a new webmaster.
• Current stock levels - the committee received a report on sales of existing stock. Richard
Bacon asked if Howard Dyson would be accounting for sales to the club. the Chairman
advised that this was his understanding.
• It was noted by Kimberley that the club’s website URL had changed to Redhill.CC and that if
possible it would be best if the shirt design could be amended if ti wouldn’t cause too much
delay.
• PMN The Chairman had contacted Howard but unfortunately we’d already passed
the point where further changes could be made. The change could be incorporated on
the next order.
5. Chairman’s Business
• Discussion re taking space at Redhill Aerodrome
• The Committee discussed at length the benefits of taking space for both storage and a
small office at the Aerodrome and it was agreed that the Chairman should enter
negotiations to take the suite for a period of 1 year
• Skills Development Sessions at Dunsfold Park.
• A new date has to be set. Paul Butler had offered dates in August but it was felt that it
being a holiday month take up would be small so it was agreed that the Chairman
would go back to Paul to agree other dates.
• Dorking CC
• Joint invitations to Saturday/Sunday rides have been issued by both clubs.
• Away weekend
• Four participants so far
• Chairman has written to all ride leaders to promote one last time.
• Post meeting Update: There are now seven who have have agreed to go on the trip.
• Away Day
• 10th June has been added to the website diary for a trip to East Sussex.
• The ride will start and finish in Hartfield.
• The President has been asked to publicise this event through the newsletter.
• Routes including GPX files have been circulated to all ride leaders.
• Parking and after-ride arrangements to be confirmed.
• Face Book Page
• A meeting with Ryan Visser and Adrain Webb has still to be arranged. It is hoped that
one will be fixed w/c 22nd May
• Trophies
• Proposed Rules
• The Chairman tabled his suggestions and these were accepted. It was agreed that
these would be circulated by the usual means
• The Chairman put forward a number of routes
• Hill Climbs - It was agreed that Ranmore Road would be the chosen Hill Climb
• Post Meeting Note: Following concerns from Rick Gregory Ranmore Common
Road has been added.
• Instructions to members as to how to sign up for Strava would be circulated.
• There is a need to categorise each rider by group. The Chairman suggest that we use
the current membership list, add another column and make a committee decision.
• TT routes - the Committee agreed that the Horne TT circuit would be used. It felt too
that by doing so it might encourage members to try time trialling.
6. General Secretary’s Report
• Renewal of Annual Subscriptions
• The annual subscriptions exercise has been completed and there are approximately
300 members this year.
• Date for Annual Dinner
• The Secretary reminded the meeting that the proposed date was 11th November
• Venue: It was discussed if the Golf Club might be available and if it was it was felt
that if we were to have live music we would need more space than the usual area
used by the restaurant. It was agreed that the Secretary would establish if this might
be possible.
• PMN: The Golf Club is not available on 11th November. We would need to find an
alternative location or change the date.
• Guest speaker to be found - Chairman to contact Magnus Backstedtt
• A suggestion that we invite Keith Christie’s band to play was agreed.
• PMN Keith advised that his band is not available that night.
• Date of the AGM: This has been booked at the Golf Club for 16th November.
7. Treasurer’s Report
• The Treasurer reported that the club held approximately £18,750 of reserves
8. MTB Secretary’s Report
• The MTB Secretary reported that two new members had joined the club. He asked what the
procedures were for vetting new members.
• It was agreed that MTB members who entered races would be eligible to recover their entry
fees as per the road racers.
• He advised that Mike Chapman had agreed to race again in Redhill colours
• He reported on the recent training and skills session; this had been a great success with 22
attending and another session was planned. He also advised that their coach was also well
versed in road racing and that he might be an appropriate person to engage for this purpose.
9. Press and Publicity Report
• Mike Ormerod has been contacted by a company selling "energy tea" with a view to them bringing
samples to an event. It was suggested that the company might come to the Drome on a Saturday
morning. Mike to take this forward.
• Fourteen have signed up for the September trip to Berjou
• He tabled a report in the Surrey Mirror relating to Matthew Ferguson’s recent race held by the club.
10. Road Events Secretary’s
• Review of Majorca trip and lessons learned.
• Rick Gregory delivered some interesting statistics on the Mallorca trip, a total cost of
£19,501.46 was spent with a surplus of £61.54. 84 members took part. Valuable
feedback had been received from 44 members. These include comments on insufficient
bike cages, lack of designated tables, condition of some hire bikes and poor wifi
connectivity. It was felt that the arrangements for the dinner were less than perfect:
collecting money at the end of the dinner and the fact that some didn’t pay for the drinks
they bought were the main issues as well as the difficulties of dealing with the restaurant
manager. It was agreed that we should find an alternative restaurant and the fact that the
hotel manager was willing to assist were welcomed. It was agreed that payment would be
required upfront and that the offer should be inclusive of drinks. It was agreed that we
should have a separate WhatsApp group for admin purposes. It was agreed that the concept
had worked well but keeping the social side separate from admin would be more workable.
• The Quiz organised by Andy Walker had been every well received.
• Next year it was agreed that members would first confirm their booking for the hotel before
their flights. It would be necessary too to make it clearer about the club’s cancellation
policy and deadlines.
• Denby Duels
• All sponsorship is in place though C&N have withdrawn their support
The prize money for 1st and 2nd placings will be the same for both men and women
11. MTB Events Secretary’s Report
• The Events Secretary advised that a trip to Minehead was planned in June and that the earlier
trip to Exmoor had gone very well.
12. Road Race Secretary’s Report
• Review and lessons to be learned from the road race held on 11th May
• Henry Hunter reported that the event had gone very well with many positive
compliments from racers.
• It was necessary that marshals be given clearer instructions and it was disappointing
that the Commissaire had decided not to brief them beforehand.
• The next meeting is to be held on 13th August. It is possible that Henry might be
unavailable on the day but he was assured that others would step in if necessary. In
addition he advised that accredited marshals would be on hand so fewer would be
required from the club.
• Road Racers Fund
• He’d not had any requests for funding other than from Matthew Ferguson.
13. TT Race Secretary’s Report
• Update on the Horne series - In Jonny’s absence it was noted that numbers attending the meet
were increasing though from a low start.
14. Any other business.
• None
15. Dates of the next meetings
• Thursday 6th July
Provisional future dates
• Thursday 17th August (this might be cancelled due to holidays)
• Thursday 28th September
• AGM 16th November
• Thursday 7th December