MINUTES
OF A
MEETING OF THE REDHILL CC COMMITTEE
13th April 2017
held at
Redhill and Reigate Golf Club, Pendleton Road, Redhill
7:30pm
1. Apologies for absence – Bryan Strapp, Heidi Strapp, Adrain Webb and Kimberley Anderson
2. The minutes of the meeting held on 2nd March 2017 were approved.
3. There were no matters arising not otherwise dealt with on the agenda.
4. Club kit - In Howard Dyson’s absence the Chairman was able to update the meeting as follows:
• Howard has now got the site up and running and an announcement is being made to the club
through the newsletter. All the existing kit is to be made available at a 30% discount and this
was approved by the committee.
• We will set up a separate link on the website.
• An order for £5/6k is about to be put in to Endura who are the favoured suppliers and that this
will be funded by Satmap.
• The Committee did discuss whether to hold off making the order pending a decision as to
whether to include sponsors’ logos. The Chairman had advised that the Club had two offers,
one through Adrian Webb and the other through the Chairman. It was decided that and
subsequently confirmed that the order would be progressed without sponsored logos and that
sponsorship and its use would be recognised by other means.
• One such use could be the renting of a room or outdoor space on which a container or small
portakabin could be sited. This would be used for storage of club equipment that otherwise
seems to get dispersed around the county. the Chairman undertook to approach Redhill
Aerodrome to see what possibilities might be available.
5. Chairman’s Business
• Skills Development Sessions at Dunsfold Park. The Chairman reported as follows:
• First official club session took place on 2nd April
• 15 attended and again very good feedback from all participants
• The fine tuning to the programme was successful.
• No new sessions booked yet but he hoped to get 40 participants through the
programme.
• He felt there was a need for a push to get the practice ingrained on the Saturday
rides and
• he proposed to hold a meeting with the ride leaders to encourage this.
• He also presented a draft of a handbook that embodies the club’s objectives which
gained general approval from other committee members.
• Dorking CC
• Joint invitations to Saturday/Sunday rides
• Response has been received from DCC and suggested that we commence in early
May - 13th/14th. Email exchange suggests that we can make it work on the
Saturday and arrangements in place to provide us with info so that we can make the
groups work.
• Chairman to get back to make arrangements
• Invitation to attend a first aid course and a quiz night. 6th May for the first aid
course at a cost of £30 per person and 12th May for the quiz night. Details of these
events to be published in the newsletter.
• Away weekend
• The Chairman felt that there was a need to push this over the next few weeks,
including over the Majorca week so that he could confirm numbers by end of May
• 20 maximum number of places at the Star Bunkhouse
• To be publicised in the newsletter
• He felt that success might revolve around getting a buy-in from the group leaders.
• Away Day
• 10th June has been added to the website diary for a trip to East Sussex.
• The ride will start and finish in Hartfield.
• Nearer the time we will need to take such steps to publicise this event through the
newsletter and website and to distribute routes to the group leaders.
• Face Book Page
• The Chairman advised that he’d met with Ryan Visser who used to be an
administrator of the site to discuss a number of aspects of running and promoting the
page.
• Ryan’s recommendations were:
We need to keep it fresh and updated at least once a week
That responsibility for this lie with one/two people - the Chairman and
hopefully the President.
We need to decide on our audience. Who are we addressing? New members?
Existing members? Racers? All?
It is a closed page so is moderated.
We can pay for boosted coverage as has been done in the past by AW.
• The committee discussed a number of aspects and it was agreed that the Chairman
would set up a meeting with the President and Ryan Visser to progress matters and
reach appropriate conclusions that they’d implement.
• Trophies
• At the last meeting Jonny Bradbourne the TT Race Secretary had been asked to give
his comments on the possible re-assignment of a number of TT trophies. He
responded by email and these had been circulated by the Chairman to the committee.
Its conclusions that it would not be in the best interests of the club were accepted and
these trophies will remain part of the TT heritage.
• Next steps for the new trophies
Agree the rules
Decide on the route(s)
Assign G groups to individual members
Publicise
• The Committee agreed that the rules would be kept very simple and would not attempt
to outlaw drafting, for example. It was intended that these new G prizes for a timed
circuit and hill climb should be fun and that there would be ways of detecting any
obvious cheating. Furthermore it was envisaged that members could make more than
one attempt and that they would be able to submit several times over the course of the
competition (the summer months)
• The Chairman undertook to consider a number of candidate rides and advise the
committee of his ideas.
• For the record the Chairman made a statement that in relation to the club’s hire and use of
Dusnfold Park he wished to make it clear that a) he was not a director of any company
involved with the ownership or management of the site and b) he received no financial
incentive to bring the club to Dunsfold Park. He was a part-time employee who had been
able to negotiate favourable rates for RCC.
6. General Secretary’s Report
• Renewal of Annual Subscriptions - The Gen Sec reported that the club has around 350
members now registered including family members. 45 people did not renew this year, reasons
given moving away and a decline in cycling interest.
• Affiliation to the British Triathlon - It was confirmed by the committee that the club should
maintain its affiliation and that the necessary action would be taken by the Gen Sec.
• Date for Annual Dinner - this was set for 11th November and it was hoped that a guest
speaker could be secured at reasonable cost.
• Date for the AGM was set for 16th November
7. Treasurer’s Report
• The Treasurer distributed the latest figures to the committee and confirmed that the value of
the stock would be written down by 30%
8. MTB Secretary’s Report
• New members appear to be obtained through the website directly, the training sessions have
started with eight people taking part in the next session, if all goes well a further two sessions
are planned. JJ has also been asking MTBers what they want in the way of kit.
• Jim will promote a TT competition for the MTB section to take place on the back of the regular
Wednesday TTs
9. Press and Publicity Report
• The Press Sec reported on the press coverage that the club had received on both the Cape
Rouleur and recent racing achievements by Matthew Ferguson.
10. Road Events Secretary’s
• Update on the Majorca trip - there will be 85 going and due to currency improvements there
will be a surplus that can be used to subsidise the Saturday dinner.
• Denby Duels - the format of this will remain as last year. It is hoped that one or more sponsors
may be found for the event.
11. MTB Events Secretary’s Report
• The forthcoming trip to Wales is all booked and there is another planned to Exmoor in June
12. Road Race Secretary’s Report
• Progress on getting volunteers for the first road race on 11th May
• It was agreed that personal approaches would be made to members whilst they were
in Majorica. PMN - a total of 35 plus volunteers have been identified.
• Road Racers Fund -
• The concept, benefits and costs
In addition to private contributions another sponsor has come forward so the
fund now has over £2k available to support riders.
Importance of this support to Matthew Ferguson was noted and it was agreed
that as the sponsorship was not subject to the usual club rules it would be
possible to offer additional help where it was considered appropriate.
It was agreed that it was important that the club makes clear that this financial
assistance is available to all new and existing racers (See newsletter of 30th
March).
• Approval for contribution from the club of £300. Agreed
• Jonny Bradbourne suggested that he had a lot of spare racing equipment that he’d
be more than willing to offer for use. This sparked a general discussion that there
was probably a lot of such equipment sitting in members’ garages and that it might
be possible to set up a forum or such like so that its availability could be publicised.
13. TT Race Secretary’s Report
• Update on the Horne series - the first of the new season will take place on 3rd May. The
newsletter is to publicise this and encourage members to give it a try.
• The TT Race Sec reported that there was need for new equipment in particular a results board.
It was agreed that he should procure
14. Any other business.
• There was none
15. Dates of the next meetings
• Thursday 25th May
Provisional future dates
• Thursday 6th July
• Thursday 17th August
• Thursday 28th September
• AGM in November
• Thursday 7th December