Minutes 19/1/17

MINUTES OF A MEETING OF THE REDHILL CC COMMITTEE

19^TH January 2017

held at

Redhill and Reigate Golf Club, Pendleton Road, Redhill

7:30pm

1. Apologies for absence – M Ormerod, Rick Gregory, Richard Bacon, Jonathan Bradbourne and Kimberley Anderson

1. Approval of the minutes of the meeting held on 7^th December 2016
   • These were approved by the Chairman

1. Matters arising not otherwise dealt with on the agenda.
   • There were none

1. Appointment of Henry Hunter as Race Events Secretary
   • Confirmed

1. Club kit 
   • Howard Dyson will make his report on his dealings with Bodhi Cycling.

• Howard has made provisional arrangements with his colleagues at Sat-Map to supply club kit through the Sat-Map platform. They are equipped to handle and despatch orders. Howard produced a price list for Bhodi kit but the committee felt that it was too focused on the high end and that there was an insufficient offer at the entry level. It was decided that Howard would look at other manufacturers and report back. He also asked the committee to come back to him on their thoughts as to what would be an appropriate handling fee. The Chairman commented that the principal issue that he wanted to address was to see a new online platform. It was also decided that the Chairman would send out a survey to all members asking them about their needs for kit, how often they changed it and how much they wanted to spend. This would help inform Howard on the amount of stock that he would have to carry. 

1. • Clarification as to arrangements with Pactimo for provision of Women’s kit - report from Kimberley Anderson
   • In Kimberley’s absence the Chairman explained that she’d taken up the batten of finding a supplier that could specifically meet the needs of lady members. He stated he’d given Kimberley his full support for this and saw no conflict with the work being undertaken by Howard Dyson.
   • Stock taking at C&N - agree policy for sale of existing items (see Appendix 1)
   • It was agreed that once we had the results of the survey and Howard had completed his investigations into other suppliers we’d have a clearer idea as to policy.
   • Howard Dyson left the meeting.

1. Chairman’s Business
   • Skills Development Sessions at Dunsfold Park
     • Trial to take place on 5th February
     • Good take up from initial invitees where available
     • On site meeting with Paul Butler attended by Stuart Bunt and Chairman
     • Further sessions booked with Dunsfold Park for 26th March, 2nd April and 8th April
     • Club to pay £5/head plus £60 inc VAT for hire of Rutland Suite and £200 to Paul Butler. 
     • Programme for the session is attached (see Appendix 2)
   • Meeting with Dorking CC Chairman Jonathan Dewar and Chairman Elect Mike Baker 
     • Discussion regarding possibility of RCC and DCC holding joint club evenings.
       
       1. DCC have a history of monthly meetings during the winter months
       2. Peter King presentation idea for Autumn 2017
     • Promotion of Road Skills training
       
       1. Possibility of DCC being offered places on one of RCC’s spring days if places available
       2. Enthusiasm for a Chairman’s Conference on the matter
     • Inter Club events - racing a la Addiscombe and Norwood Paragon
     • Joint invitations to Saturday/Sunday rides
     • Enthusiasm to the idea of the two clubs creating closer links and sharing ideas and or concerns.
     • All the above were discussed and agreed.

1. • Ride Leaders
     • Formal approval of David McClellan and Peter Farnfield to the list of ride leaders.
     • Approved.

1. • David Bibby’s proposal to demonstrate Zwift.
     • The Chairman agreed to revert to Dave Bibby with a view to promoting a demonstration evening that Dave would run. 
     • See attached at Appendix 3
   • Away weekend
     • Proposed weekend in Wales in July (dates to be fixed)
     • Two days leaving early Saturday morning returning Sunday evening. 
     • Based in Talybont on Usk in the Brecon Beacons
     • 4 routes currently planned to cater for variety of rider abilities. 
     • The concept was approved by the committee.
     • PMN The Chairman has posted an event for 14th/15th July on the RCC website
2. General Secretary’s Report
   • Renewal of Annual Subscriptions 

• The club membership renewal is under way, about 100 have already paid their subs, A special mention here should go to Jacquie Philips (and her assistant) for once again printing the address labels.

1. • Club Trophies and the Awards Evening
     • Proposal from the General Secretary to establish a sub-committee to consider the future of both.

• Frank is to re-evaluate the various trophies the club holds and put a proposal to the committee at the next meeting for a revamped awards evening. He is to form a sub-committee to which Bryan and Heidi Strapp volunteered together with the Chairman that will look at this matter including the form of the evening, together with where and when it might be held. It is decided that it was now too late to go ahead with the trophy presentation in February so the date would be cancelled. A new date would be booked once the sub-committee had reported back.

1. Treasurer’s Report
   • The Treasurer submitted a report that stated that there was approximately £17k in the bank
2. MTB Secretary’s Report    

• Jim has requested that the method for adding maps to the website be made easier, and has been in touch with Andrew to see if this can be done using Google maps.
• Jim sought confirmation that the club would pay for the costs of the MTV section engaging coaching/training for MTB riders to take a skills course. This was confirmed. He undertook to  email members to ascertain interest.

1. Press and Publicity Report
   • The Chairman reported that he’d been in touch with the Surrey Mirror to answer questions relating to the recent controversy involving the Sec of State for Transport and his comments relating to cyclists not being road users. He’d provided a statement and this had appeared in the online edition. 

1. Road Events Secretary’s 
   • In Rick’s absence the committee considered his report that largely relating to an update on the Majorca trip.

• See Appendix 4 for further detail.

1. MTB Events Secretary’s Report
   • Gwyn had nothing to report
2. Road Race Secretary’s Report
   • Plans for the future of racing at RCC (See Appendix 5 - Discussion document)
   • Henry Hunter will talk through his ideas and discuss.
   • Henry Hunter presented his plan and this was discussed. It was decided that to start with Henry would set out information on the website outlining the essentials as to how someone should go about racing. 
   • The Chairman set out his vision that the role of the club was to open doors to new cycling experiences and this should include the world of racing. He thought that initially it might be possible for a small group of interested members to come together and to agree to commit to say a season’s racing at Dunsfold Park (Cat 4 Friday evenings) with attendant Tuesday night training sessions on the Gadbrook circuit. 
   • PMN The Chairman met with Ryan Visser who, as a former RCC member and current committed racer, offered his help in these endeavours.
   • See attached Appendix 5 for a copy of Henry’s plan.

1. TT Race Secretary’s Report
   • A written report was submitted to the committee in JB’s absence. 
   • Please refer to the attached for further details
   • The main focus was on the upcoming Open TT on 19th February. This is well in hand though further marshals are needed as well as entrants if possible from RCC.  
   • Approval was given for money to be spent on bottles of wine for marshals and an allocation of the entry fees for prize money that would include a number of spot prizes.

1. Other matters
   • Increased use of “Routes” section on the web site.
   • The Chairman indicated that he planned to load up onto the website more of the routes that are currently to be found on plotaroute.com so that members had easier access and would offer a useful resource to anyone planning a ride. 
   • Club Summer BBQ and Fun day at Dunsfold Park

• The Chairman set out his ideas for the format of a Fun Day and how this could be incorporated into the traditional summer BBQ. Some members felt that the venue would be too far for many members and that a more locally based event would be preferable. The Chairman said that he’d work up his ideas in more detail and that these could be submitted to the membership for their response.  The Chairman also suggested that this could be expanded into a something larger along the lines of a bike festival to which local clubs could be invited. This might be held in conjunction with the SCRL whose Glynn Durrant has expressed strong interest in the past.  

1. Any other business.
   • There was none
2. Dates of the next meetings
   • It was reported that Tuesdays don’t work necessarily for some members and that others would prefer to fix these as we got to each meeting. The Chairman suggested that we have the following dates in mind and in our calendars but that the date of the next meeting be confirmed at the prior meeting. This will allow some flexibility but none the less provide a framework for future planning purposes. 

• Thursday 2nd March -  Agreed

        Provisional future dates

• Thursday 13th  April
• Thursday 25th May
• Thursday 6th July
• Thursday 17th August
• Thursday 28th September
• AGM in November
• Thursday 7th December