12/11/12

REDHILL CC COMMITTEE MEETING.  

7.30pm at the Redhill Methodist Church 12th November 2012

Present  B.Dunbar - P.Clarke - G.Ashton - A.Webb - F.Grainger - P.Jemmison - M.Swan

AGENDA.

1.  Apologies . G.Clifton - M.Ormerod - S.Taylor - J.Dipple - S.Houghton - D.Wilsher

2.  Minutes of Committee Meeting of 24th September 2012  approved 

1. 3. AGM Format
2.  
3. Adrian has suggested Paul Dewey to stand as the ordinary member to represent the Triathletes as Jo is stepping down.Richard Bacon has put his name down to take on the position of treasurer as Sharon Houghton is standing down. The meetng recorded its thanks to her and Phil Clarke who is also standing down.
4.  
5. It was decided to allow Graham Haysom to chair the meeting as Adrian will be stepping down temporarily. Changes to the constitution to address the pending enforced end of the current Chairman’s term that would come to pass otherwise were discussed. These will be raised at the AGM.
6.  

1. 4. Awards Evening. 
2.  
3. Some members are keen to have a more “upmarket” awards evening in 2013, the committee were in general agreement with this. FG will look into hotel venues and costs.
4. The date was set for 8th February
5.  

1. 5. Kit and Payments
2.  
3. It appears Damian at C&N is having some problems with Castelli shirts.  Adrian noted that he hopes to get these sorted and then deal direct with the racers for orders. This is part of the wider shift we are hoping to make whereby C&N will take orders directly, thus relieving RCC  of having to fund stock.
4.  
5. There is some pressure from the racing groups for a change to the shorts with perhaps a design of black with Redhill in a red band. Adrian suggested a design similar to the ¾ bibnicks previously ordered that was mainly black apart from white bands down the sides of the legs with Redhill written there only. 
6.  

1. 6. "Riders Tokens"
2.  
3. Various suggestions were put forward to help keep track of riders in Saturday groups and their ICE numbers. One being the issue of  tokens that would be given to the ride leader and returned at the end of the ride. This was rejected as unworkable due to people forgetting, losing or mislaying tokens creating logistical issues. It was pointed out that the ICE element is the most important and that all riders have a membership card with emergency contact details that they should carry. Adrian will recommend people carry an ‘in emergency card’  this will be flagged up in the next update and on the website. 
4.  
5. 7. New wording amendment to rule 8, section C of the constiution.
6.    Suggested as follows 

1. c. The Chairman shall be elected to serve a term of two years and may stand for re- election for a further two year term. Should the Chairman have served for two terms (four years) consecutively he or she may offer themselves for re-election for two further single-year terms (ie a maximum consecutive total of six years).
2.  
3. This wording was approved for vote at the AGM.
4.  
5.  
6. 8. Adrian mentioned Ryan Visser’s achievements
7. and would like to see a press report sent out. Earlier mention of Tokens and kit had been covered.
8.  

1. 9. Gensec's report
2.  
3. Renewals of afflations to British Cycling, Surrey league and the SCCU have been dealt with, on membership a trickle of applications coming in as the weather heads into winter.
4.  

1. 10. Treasurer's report.
2.  
3. About £3.5 k in the bank , with about £1400 held in kit. A full set of accounts is being prepared for handover to Richard Bacon and will be presented at the AGM
4.  
5. 11.  Press and publicity report   N/A
6.  
7. 12. Road Event Secretary’s report   N/A
8.  

1. 13. MTB  Secretary’s Report   
2.  
3. Saturday rides have been very well attended, the usual problems with ride leaders have been helped somewhat by new leaders coming forward and this was welcomed. If this had not happened, Mat have would liked to hand over to another member next year but will now review the situaton. 
4.  

1. 14. Racing secretary’s report  
2.  
3. Phil would like to see a paid coach helping with the racers, there is a person at Calshot who may be persuaded. Adrian mentioned potential contact with Roger Hammond via David Gill. This approach will be made in coming weeks.
4.  

1. 15. Time Trial Secretary’s report
2.  
3. N/A
4.  

1. 16. Promotion Secretary's Report
2.  
3. N/A
4.  
5. 17. AOB
6.  
7. 18.Date of next meeting   was set as 14th January
8.