Redhill Cycling Club Committee Meeting, 8th June 2010 at the YMCA
Those present:
Sharon Houghton, Nick Curran, Phil Clarke, Rupert Burbidge, Maria Balbi, Geoff Clifton, Steve Grant, John Twitchen, Bruce Dunbar, Adrian Webb, Brian Costello
Late arrivals after another meeting: Mike Ormerod and Frank Grainger.
1. Apologies: John Eglinton, Gareth Ashton
2. Minutes from the 26th April were approved and signed.
3. Chairman's report.
There have been an increasing number of reports in the press thanks to Mike Ormerod’s successful liaison with the Surrey Mirror who are now carrying ever larger articles on cycling focused on RCC. Mike was thanked for his work which gives the club a huge audience via a paid - for paper.
Andrew Murray's input in getting the new site working was acknowledged by the committee, there are still a few " tweaks" to be made and there is to be a progressive roll out of permissions but enormous progress. Photo quality and copyright were discussed – as this is our ‘shop window’ quality pictures are important and we must own images but it was felt the full spectrum of club activities need to be represented.
Kit. Endura require a deposit before finishing the production designs and have now received our draft order to allow go ahead. Designs were prioritised once money had been received but Adrian stressed the order was ‘draft’ and can be changed following an email to members seeking firm orders for kit. It was noted that the club will need to place the winter order well in advance. A great deal of work has been done to establish the new supplier and get the designs right. John Twitchen noted that as with all new supply contracts, the majority of work is ‘upfront’ but once this hurdle is cleared, subsequent ordering is much easier.
C&N are to be kept better informed in future, Nick is to have a triplicate book in which to record orders, the size of the order was discussed and some slow lines will be special order only.
London to Brighton ride permission was sought from BHF for RCC to ride this from Nutfield with their knowledge and consent. Thanks go to Ian Taylor for instigating the liaison with BHF directly via his employers who are sponsors. It is now going ahead with a £25 donation on the day and a right turn at Palace Pier. Brian Costello has sorted this and will co - ordinate.
Redhill Raiders. A grant for 11 bikes is to be applied for and a web link to Raiders Activities will be provided on the main RCC site in due course.
Members’ input. Russell Hicks had sent an email for consideration by the committee. His email was noted by the committee and individual points discussed. It was felt that while there were some useful points which will be investigated for action (ie Raiders link to be restored on website etc) others needed consideration to ensure that the suggestions were in line with wider wishes of members. It was suggested that members should be encouraged to post comments and suggestions onto the website forum as discrete topics wherever possible such that response/reaction can easily be gauged and seen by all members. The committee will then be able to monitor active threads, discussions and Members’ responses and take forward those that clearly generate interest and consensus.
4. General Secretary's report. Frank attended a sports council meeting in April, amongst things discussed were the Festival of sport, sports awards and First Aid courses, the next meeting will be June 14th.
5. Membership Secretary's report. Nick has emailed a list of non - renewed members with a plea to committee members to chase those still outstanding who have not moved away etc. We have 224 members currently – this will rise as we receive all outstanding subs and on top of new joiners already this year there are quite a few ‘trying out’ who are likely to join in coming weeks.
6. Treasurer's report. Sharon submitted the latest balance sheet (to be posted separately when available - current balance: £1,759.16). Sharon has asked for the membership form to be updated , the cheques should be made payable to RCC and a SAE should be requested. [NB – By the completion of minutes this had been actioned and is now live on the website]
7. Press and publicity. Mike has appealed once again for stories, he asked members to ensure good pics and reports they are placing on the site should be copied to him as well.
8. Road Events. The turnout on Saturdays has been up to fifty riders already this year. Excluding the top racing ride, we now have 5 groups of varying abilities separated roughtly by 1mph increments but with flexibility.
A leaders’ meeting was held in May, things discussed were ;
· More leaders and especially back markers are needed , pictures/video of hand signals on the site might be a good idea. Adrian and Brian to arrange a photoshoot!
· Road ride leader cards. Adrian is designing a card to hand to new riders with Ride Leaders contacts and using Vistaprint to do these free of charge. It was noted that a z - folded credit card sized emergency contact detail sheet of all road riders is being rolled out to road ride leaders.
· It was felt that a new start location is needed given the restrictions of Woodhatch Park and the confusion when rides begin etc Reigate School is being looked at and Mike Ormerod offered to use contacts to start our discussions with them.
· Early starts in summer and delayed winter starts
· Use of Google sheets to maintain a ride leaders’ calendar of who is available when
· First aid courses for leaders not yet trained ( Frank to arrange)
· Pics of ride leaders on site
· More work to identify and encourage people to take part in sportives.
9. MTB Secretary. A series of training rides lead by Richard Sterry are in place, new leaders not yet coming forward for social rides but if sufficient numbers turn out the rides can be divided.
10. MTB Events. Gareth has asked for a reminder to be in the update for the July Dartmoor weekend.
11.Racing Secretary. 10th June road race now all in hand more marshals would be useful. About twenty helpers will be needed in July Adrian will push this in an earlier update this week (ie 9th June). The club is doing well in the Surrey League having risen again on last year.
12. Time Trials Secretary. Geoff also needs marshals for the June 12th TT – Adrian to put this too in early update. The club evening TTs have been very good on the Horne circuit, the first Horsham not so well attended perhaps due to dual carriageway. We now have permission to send every 30 seconds on the Horsham course should numbers be good enough.
AOB
John Eglinton has asked that the situation viz a viz club trophies for 2nd claim members be clarified, 2nd claim members are not eligible to compete for club trophies although in all other respects they are able to take part in club events.
- The question of new Sunday rides being added to the Calendar ad hoc was raised the committee have no objections to this.
- John Houghton has been added to the Ride Leaders list. (Current list below )
Off Road
Graham Brash - Lawrie Chandler - Gareth Ashton - Alex Bottomley - Dave Ricketts - Mark Edwards - Steve Grant - Lee Todman - Phil Smoker - Mat Swan - Fran Stevens - Frank Grainger - John Twitchen - Stuart Greig - - Phil Scott - Graham Tucker - Mike Crossett - Paul Rhodes - Terry Sheldrake - John Houghton - Richard Sterry
On Road
Bruce Dunbar - Chris Hall - Russell Hicks - Brian Costello - Frank Grainger - Alan Bush - Allan Hopkins - Mike Ormerod - Graham Haysom - Sharon Houghton - Adrian Webb - Ben Instone - Rupert Burbridge - Lisa Deefholts - Simon Deefholts - Peter Mortimer - Jacquie Philips - Alison Steele - Dom Clegg - Geoff Clifton - John McMullan - Mark Vincent - Ian Taylor - Gavin Garrett - Jim Wingrove - Andrew Ramsay - Lewis Burgess